Create Order Screen

 Purpose

The Create Order screen enables a user to submit a new order to the filling organization, who is then in charge of processing the order. Any product which has ever been held in the State's inventory is available to order.

 Submitting an Order

To submit an order, follow these steps:

  1. Click on the 'manage orders' hyperlink from the Menu Panel on the left side of the Main screen. The Manage Orders screen displays.

  2. Click the Create Order button. The Create Order screen displays.

  3. Enter a receiving site who is the intended recipient of the order. Optionally enter a linked event, which will help suggest matched inventory when the State fills the order.

  4. Enter the quantity and units of inventory you want to order.

  5. Click the Submit Order button. The system sends the order to the State, which may begin to process it.

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 Information Provided

The Create Order screen consists of the following input fields:

Input Fields

Description

Linked Event

The event that the products are being ordered for. This will influence the behavior of the fill order screen so that matched inventory that for this event appears highlighted at the top.

Receiving Site

The site which the organization anticipates will receive the order.

Quantity to Order

The quantity of product the user wants to order.

Units

The units for the amount you wish to order. The only choices available are the unit of measure and EA.

The Create Order screen consists of the following output fields:

Output Field

Description

Product Description

The name of the product which the user may order. Only products which have been held in the State's inventory display.

NDC/Mfr Item Number

The NDC/Mfr Item Number for the item which the user may order. Note: NDC/Mfr Item Number is different from the Lot Number. Lot number is more granular. Many lot numbers can be grouped under a single NDC/Mfr item number. NDC/Mfr Item Number is an identifier for the overall item, not broken down by lot, which is being ordered.

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 Functionality

The Create Order screen has the following buttons.

Button

Description

btnsubmitorder.gif 

When you click on the Submit Order button, the system creates the order and puts it in Pending status. Then the State or other Filling Organization order may access the order for further processing. The system also returns the user to the Manage Orders screen.

btncancel.gif 

When you click on the Cancel button, you will be returned to the Manage Orders screen. The system does not validate or save any of the information you entered on the screen.

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