The Fill Order screen allows the State as the filling organization to fill and ship requested quantities in an order. The system finds matching inventory for each requested order item, which allows the user to easily choose how much to fill from inventory.

• Filling an Order

• Shipping an Order

• Denying an Order

• Partially Filling an Order Item

• Modifying Filled Quantities on an Order

• Information Provided

• Functionality

To fill an order, you must be a user at the State organization. Follow these steps:

1. Click on the 'manage orders' hyperlink from the Menu Panel on the left side of the Main screen. The Manage Orders screen displays.

2. Click the status hyperlink for the order you want to modify. It must be in either Pending or In Progress status. The Fill Order screen displays.

3. The system lists each requested inventory item from the order in its own separate section, along with matching inventory. As the filling organization, you have the flexibility of filling with inventory allocated for the event, which is suggested first, or with the same item allocated for other events. Enter the quantity to fill so that after totaling, it meets or exceeds the order quantity.

4. Click the Save button. The system saves the filled quantities and deducts them from available inventory, which is different from quantity on hand. You may wish to continue shipping the order.

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To ship an order, follow these steps:

1. Click on the 'manage orders' hyperlink from the Menu Panel on the left side of the Main screen. The Manage Orders screen displays.

2. Click the status hyperlink for the order you want to modify. It must be in either Pending or In Progress status. The Fill Order screen displays.

3. After confirming that the filling quantities are correct, click the Packing List and/or Label button. The system displays the packing list or label output respectively in a PDF window.

4. Click the Ship button. The system takes you to the Ship Transfer screen, where you can enter a Ship Date, click Ship, and complete shipping the transfer.

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To deny an order, follow these steps:

1. Click on the 'manage orders' hyperlink from the Menu Panel on the left side of the Main screen. The Manage Orders screen displays.

2. Click the status hyperlink for the order you want to modify. It must be in either Pending or In Progress status. The Fill Order screen displays.

3. Click the Deny button. The system puts the order in Denied status. It becomes a historical order and is only available for viewing.

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Partially filling an order means that you fill less than the order quantity and either deny or backorder the remaining quantity. To partially fill an order, follow these steps:

1. Click on the 'manage orders' hyperlink from the Menu Panel on the left side of the Main screen. The Manage Orders screen displays.

2. Click the status hyperlink for the order you want to modify. It must be in either Pending or In Progress status. The Fill Order screen displays.

3. The system lists each requested inventory item from the order in its own separate section, along with matching inventory. As the filling organization, you have the flexibility of filling with inventory allocated for the event, which is suggested first, or with the same item allocated for other events. Enter the quantity to fill so that after totaling, it is less than the order quantity.

4. For each item that is filled less than the order quantity, check either the Deny or Back-Ordered checkbox to indicate whether the remaining quantity is denied or back-ordered. The order will remain open for further processing if there are back-ordered quantities.

5. Click the Save button. You may continue to Ship the quantities you have filled.

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To modify filled quantities on an order, follow these steps:

1. Click on the 'manage orders' hyperlink from the Menu Panel on the left side of the Main screen. The Manage Orders screen displays.

2. Click the status hyperlink for the order you want to modify. It must be in either Pending or In Progress status. The Fill Order screen displays.

3. Change the amount you want to fill.

4. Click the Save button. The system saves adjusts available inventory, which is different from quantity on hand. You may now wish to continue shipping the order.

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The Fill Order screen consists of the following input fields:

The Fill Order screen consists of the following output fields:

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The Fill Order screen has the following buttons.

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