Add Client Prophylaxis

The Add Client Prophylaxis screen is used to record and save prophylaxis information that will be displayed on the View Client Prophylaxis screen.

This screen is divided into three parts, the 'Client Information' section, the 'Defaults for New Prophylaxis' section, and the 'Active Prophylaxis Inventory' section. The information entered into these sections will build the prophylaxis records to be saved to the database.

The Add Client Prophylaxis screen displays a header titled Client Information at the top of the page. This header includes client demographics, a scrolling list of client symptoms, and other client-distinct information.

The 'Defaults for new Prophylaxis' section is used for selecting default information for the selected "new" Prophylaxis being administered. All inventory listed within the next section is based on the inventory of the selected site as of today. It is possible to view a listing of a particular site's inventory on a past date using the Activate Expired button.

Field Name	Description
Event	This field displays the event that will be used to determine what inventory will be displayed for adding a Prophylaxis. Choose a event by selecting the desired event name from the pick list. When a new event name is clicked, the Add Client Prophylaxis screen will automatically reload with the selected event's inventory displayed in the section below.
Organization Site	This field displays the site within the provider organization whose inventory will be drawn from. Choose a site by selecting the desired site name from the pick list. When a new site name is clicked, the Add Client Prophylaxis screen will automatically reload with the selected site's inventory displayed in the section below.
Ordering Authority	This field identifies the clinician who has the ordering authority to supply the client the selected Prophylaxis. Select an ordering authority by choosing a clinician name from the pick list.
Administered By	This field names the clinician who actually gave the selected Prophylaxis to the client. Select an administering clinician by choosing a clinician name from the pick list.
Date Administered	To populate all the new Prophylaxis being recorded with the same administration date, type a date in the format MM/DD/CCYY into the text box. Or, click on the Calendar icon to set the date.

Within the 'Active Prophylaxis Inventory' section, there is a table which displays Prophylaxis available by inventory for the selected site. These Prophylaxis are to be selected as new prophylaxis administered out of the active inventory on the current date. Only prophylaxis that are active in inventory are displayed here. If a site does not have any inventory or if all of the site's inventory is expired, then the following message will be displayed: " *No inventory found for this site* ".

Field Name	Description
Product Description	This field displays the product description of each prophylaxis in active inventory and is a non-editable field.
Lot	This field displays the product lot numbers available for prophylaxis listed. Select a lot by choosing from the pick list. The new prophylaxis cannot be saved unless the lot is indicated. In some cases, you may administer a product which does not have a lot number. These product lots show in the pick list as "No Lot Number." You may choose "No Lot Number" and continue to give the prophylaxis.
Quantity	This field indicates the number of prophylaxis administered. Update this field by selecting a number from the corresponding pick list. A maximum of six prophylaxis can be administered at one time.

Button	Description
	When the Ok button is clicked, the prophylaxis is saved and the View Client Prophylaxis screen is displayed containing all the prophylaxis information added. If no prophylaxis are selected, a warning message displays indicating that you must select at least one prophylaxis. If a lot is not chosen, a warning message displays indicating that you must choose a lot.
	When the Cancel button is clicked, any changes and/or selections made are lost, and the View Client Prophylaxis screen is displayed.
	If it is necessary to view the selected site's inventory from a past date, enter that date here and click the Activate Expired button.