Show Inventory Screen

 Purpose

The Show Inventory screen displays an inventory listing for the sites at your organization. The user may filter the listing to show certain kinds of inventory. Additionally, buttons allow the user to access other features of the system in order to manage inventory.

 Filter the Inventory Listing

By default, the system displays inventory associated to the first site in the Site picklist. Initially, there is no restriction by Event or SNS/OJA indicator, and all non-expired inventory items display. You only want to see items associated to a specific site, event, or SNS/OJA indicator. To filter the inventory listing, follow the steps below:

  1. Click on the 'manage inventory' hyperlink from the Menu Panel on the left side of the Main screen. The Manage Inventory screen displays.

  2. Click the Show Inventory button. The Show Inventory screen displays.

  3. Choose the site you want to display inventory for from the site pick list. The system refreshes the listing and only displays inventory at the selected site.

  4. Choose the event you want to display inventory for from the event pick list. The system refreshes the listing and only displays inventory at the selected site and for the event you chose.

  5. Choose the type of inventory you want to display, either SNS, OJA, or Other. The system refreshes the listing and only displays inventory at the selected site, for the event you chose, and for the value of the SNS/OJA indicator.

The table below describes the radio buttons for active, inactive, expired and non-expired inventory.

Radio Button

Description

Active

Choose active to restrict to active, non-expired inventory only.

Inactive

Choose Inactive to restrict to inactive, non-expired inventory only.

Non-Expired

This is the default. Choose Non-Expired to show non-expired items regardless of their Active, Inactive Status.

Expired

Choose to restrict to expired, non-active items.

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 Information Provided

The table below describes the output fields for each inventory item on the Show Inventory screen.

Output Field

Description

Product Description

The descriptive name of the inventory item.

Lot Number

The lot number is a more granular way of identifying the inventory item after the product description & NDC/Mfr Item number. It is sent through CDC file in the 10th column. Many lot numbers may be associated to the same Item Number or product description.

Product Type

The product type of the inventory item.

QOH

The quantity of the inventory on hand. It may be a decimal of up to two decimal places. Whole numbers will display without a decimal: 25 instead of 25.00.

Unit

The unit of measure for the inventory item.

Event

The event for which the inventory is allocated.

SNS or OJA

Indicates whether the inventory item is an SNS, OJA, or Other item.

Exp Date

The expiration date for the inventory item.

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 Functionality

The table below describes the buttons on the Show Inventory screen.

Button

Description

btnaddinventory.gif

Clicking on the Add Inventory button will take the user to the Add Inventory screen.

btnmodifyquantity.gif

Clicking on the Modify Quantity button will take the user to the Modify Quantity on Hand screen, which allows the user to change the quantity of multiple inventory items at once. One or more items must have the Select checkbox checked for this feature to work.

btnshowtransactions.gif

Clicking on the Show Transactions will take the user to the Show Transactions Report screen, which allows the user to run a report detailing every addition and subtraction to inventory.

btncancelmedium.gif

Clicking on the Cancel button will return the user to the Manage Inventory Screen.

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